ACCEPTED ABSTRACTS – INSTRUCTIONS ON WHAT TO DO NEXT

Please pay attention to future emails or visit www.fwrc.org to view the Technical Program Schedule or to confirm the final date and time of your presentation.

WRITTEN PAPER AND ELECTRONIC FILE GUIDELINES

1. A brief biography is required and requested at Upload area.

2. Formats Required – Word Document and PDF

a. 12-page limit – including exhibits, tables, and figures.
b. Page layout – size for 8-1/2 x 11 paper in portrait orientation.
c. No headers or footers.
d. Single spaced.
e. Do not number the pages.
f. Use 12 point Times New Roman Font.
g. Use 1-inch margins on all sides.
h. Top center of the first page – include the paper title (ALL CAPS) and author(s) name, affiliation (Mixed Case).

3. Submit One (1) Copy of Your Paper Saved as a Word Document

a. Save completed document (including graphics, if possible) in Microsoft Word.
b. All graphics, drawings, charts, tables, etc., must be embedded in the Word Document. NO EXCEPTIONS.

4. Submit One (1) Copy of Your Paper Saved in PDF Format

a. Save completed document (including graphics, if possible) as a PDF.
b. All graphics, drawings, charts, tables, etc., must be embedded in the PDF. NO EXCEPTIONS.

5. Schedule

a. Go to http://fwrc.org/final-upload-area/.
b. Log in with Abstract ID and Email address as indicated in the email notification of your accepted abstract.
c. Complete and submit online Biographical Information.
d. Upload Biography, Final Paper in Word Document and PDF formats by 03/31/2017.

SPEAKER GUIDELINES

BEFORE THE CONFERENCE

1. Check the FWRC Website to confirm the session/day/time for your paper.

2. Prepare/finalize your presentation in PowerPoint.

3. Limit your speaking time to 25 minutes; leaving 3 – 5 minutes for Q&A, speaker changes, shuffle around, time to go to other sessions, etc.

4. Register for the conference. If you want to receive PDHs (Professional Development Hours) for the hours of your session and any others you attend, you must register as a regular attendee. If you do not want PDHs, then you can register for the day as a speaker.

5. Anticipate being contacted by your moderator for final arrangements.

6. Accommodate whatever is agreed upon with your moderator to get copies of the final presentations loaded onto a common laptop. In the past, since most of the time presentations come together at the last minute, speakers have put their presentation on a CD or flash stick and then met with the moderator before the session to transfer to the laptop hard drive.

AT THE CONFERENCE

1. Check out the location and arrangement of your session room in advance.

2. Meet with your moderator as agreed to get your presentation loaded on the laptop.

3. Arrive at your session room at least 15 minutes before the session starts. Assist moderator as needed to set up the laptop, make sure everything is working, meet the other speakers, meet the room monitor, etc.

4. Be proactive and cooperate with the moderator so that the session starts on time.

5. Limit your presentation to 25 minutes; leaving 3 – 5 minutes for Q&A, speaker changes, shuffle around, time to go to other sessions, etc.

6. Work with the moderator to keep the session on schedule. This includes not running late and not getting ahead. If a speaker finishes early or does not attend, wait until the designated time for the next speaker.

7. A college student or other volunteer may be present as a room monitor. Their primary function will be to maintain the attendance sign-in sheet for the CEU/PDH credit. They will also assist with the lights, door, etc.

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