Outboarding Policy



In order to protect our valued exhibitors and their investment in attending the Florida Water
Resources Conference and in supporting the Florida Water Resources Conference Inc.’s mission, our rules strictly prohibit solicitation; “suitcasing” or “outboarding” by attendees who transact business at the show or in the contract show hotel(s) and HAVE NOT purchased an exhibit booth.

What are suitcasing and outboarding? “Suitcasing” and “outboarding” are unethical parasitic business practices in which non-exhibitors attempt to gain access to trade show attendees and/or exhibitors. These practices skirt the support of the FWRC and the industry.

“Suitcasing” refers to those non-exhibiting companies or persons who go to shows as an attendee but “work the aisles” from their suitcase/briefcase and solicit business in the aisles or lobby area. An example of this occurred last year when a well-known vendor sent out alerts to potential customers that while they will not be exhibiting this year they will have personnel walking the show floor.

“Outboarding” refers to non-exhibiting companies that set up exhibits or events at off-site locations, hotel hospitality suites or restaurants, and encourage FWRC attendees to leave the show floor and spend time with them.

By suitcasing or outboarding the show, an attendee gains an unfair competitive advantage over FWRC exhibitors that have invested money and other resources to exhibit and deprives FWRC of income we use to support our many initiatives. Please keep in mind this is an industry standard recognized by The International Association of Exhibitions and Events (IAEE).

Any FWRC attendee who is observed to be soliciting business in the aisles or other public spaces, or uninvited attendees in another company’s booth, will be asked to leave immediately. Likewise, known commercial activity conducted from a hotel guest room or hospitality suite, a restaurant or any other public place in proximity to the FWRC by non-exhibiting companies, will be shut down. Those found to be involved would no longer be welcomed at the FWRC.

For more information on suitcasing and outboarding please visit the IAEE website.